The Profile

Time Mastery Profile Paper Version

It's no secret that time is money. But have you ever calculated how much money your organization spends on time that could be better used?

Time Mastery Profile® can help reduce your staff's wasted time by just five minutes every hour; your office productivity would jump 8.3 percent. Your organization could accomplish more work with the same number of employees — or do the same amount of work with a significantly leaner staff.

The advantages of efficient time management are:

  • Employees can squeeze more tasks into every work day.
  • Departments or teams can meet project deadlines more easily.
  • Your organization can serve more customers without adding staff, equipment, or office space.
  • Managers can spend more time pursuing opportunities — and less time struggling with paperwork or attending unproductive meetings.

The Time Mastery Profile can help your people learn efficient time management, turning a perishable resource into a source of added productivity and profits. Time Mastery Profile is a powerful tool for self assessment and training purposes.

Put Time on Your Side

The Time Mastery Profile helps people in your organization:

  • discover time management strengths
  • develop new skills for improved performance
  • focus on priorities
  • increase productivity
  • meet customer needs
  • respond to opportunities
  • reduce stress

The Time Mastery Profile includes a workbook that shows how to interpret the assessment scores — and how to turn self-awareness into results. Practical tips help employees improve their time-management skills in the 12 key categories, ranging from individual attitudes to time teamwork.

12 Categories Time Mastery Measures

Attitudes
Committing to personal control

Goals
Focusing on objectives rather than activities

Priorities
Putting time patterns and opportunities for improvement

Analyzing
Personal time patterns and opportunities for improvement

Planning
Six questions to ask when allocating time and work

Scheduling
Deciding when to do what you've planned

Interruptions
Minimizing and managing uncontrollable events

Meetings
How to make meetings shorter and more productive

Paperwork
When and how to dump it, delegate it, do it, or delay it

Delegation
Horizontal and vertical sharing of work, authority and accountability

Procrastination
Learning to stop postponing the inevitable

Time Teamwork
Mastering time in an era of teams and work groups

The Facilitation System

Time Mastery Facilitation System

Time Mastery Profile Facilitator Kit is designed to provide HRD, training, speaking and management professionals with practical, research-based expertise.

The Time Mastery Profile is an easy-to-use self-assessment instrument that helps people to identify their time management strengths and limitations. This program supports two versions of the Time Mastery Profile – a paper version and an online version offered through the EPIC system. Both profile versions provide in-depth information about each of the 12 Time Mastery categories, including key concepts and action-planning guides.

The Time Mastery Profile helps people

  • Examine how they manage their time during the day
  • Identify ways that they use time effectively and ineffectively
  • Plan specific ways they can improve their time management

The Time Mastery Facilitator's kit helps you:

  • provide a self-directed scoring and interpreting process that actively engages the learner in the context of personal experience
  • simplify complex issues to increase understanding
  • create a non-judgmental language for dealing with productivity issues
  • assess strengths
  • improve skills in twelve key areas
  • foster self-awareness and behavioral insights for long-term performance results

Fifteen classroom-training lessons with leader’s guides, PowerPoint®, and participant handouts that support the Time Mastery Profile®.

  • Content Manual with presentation and administration guidelines Time Mastery Program Overview
  • Seminar outlines for presentations as short as 75 minutes or as long as two days
  • Transparency masters to aid visual learners
  • Reproducible handouts to build involvement and retention (bound and unbound)
  • Create customized Time Mastery Profile action plans and schedules. Using Microsoft® Word® templates, schedules and action plans can be formatted to fit any 8-1/2” x 11” or 5-1/2” x 8-1/2” daily planner, or any standard seven-ring organizer. Reproducible handouts and transparency masters are available as a Microsoft® PowerPoint® presentation on disk, including handouts, black & white and color slides. IBM compatible PC, Microsoft PowerPoint software required.
  • Two Time Mastery Profiles

Lessons Include:

Lesson 1: Introduction (25 minutes)
Materials: Flip chart and Markers
Objectives:

  • Describe the facilitator’s role and housekeeping arrangements
  • Identify the purpose and benefits of the seminar
  • Explain the structure of the seminar
  • Understand the importance of developing good time management habits

Lesson 2: Getting Started — EPIC Version (35 minutes)
Materials: Time Mastery Profile EPIC Version, Flip chart and Markers
Objectives:

  • Identify the purpose and benefits of the Time Mastery Profile
  • Identify strengths and limitations in time management
  • Learn how to replace self-defeating habits with self-reinforcing habits

Lesson 2: Getting Started — Paper Version (50 minutes)
Materials: Flip chart and markers, coin, Time Mastery Profile Paper Version
Objectives:

  • Identify the purpose and benefits of the Time Mastery Profile
  • Score the Time Mastery Profile
  • Identify strengths and limitations in time management
  • Learn how to replace self-defeating habits with self-reinforcing habits

Lesson 3: Improving Attitudes (15 minutes)
Materials: Handout 3-1, Flip chart and Markers, Time Mastery Profile
Objectives:

  • Discover what forms attitudes about managing time
  • Recognize the importance of self-discipline in time management
  • Develop an action plan to improve time management attitudes

Lesson 4: Setting Goals (25 minutes)
Materials: Handouts 4-1 through 4-3, flip-chart and markers, Time Mastery Profile
Objectives:

  • Identify basic criteria for setting and documenting goals
  • Learn to use tracking tools to progress toward goals
  • Recognize the importance of maintaining a balance between personal
    and professional goals
  • Develop an action plan for setting goals

Lesson 5: Establishing Priorities (25 minutes)
Materials: Handouts 5-1 and 5-2, flip-chart and markers, Time Mastery Profile
Objectives:

  • Recognize the characteristics of effective prioritization
  • Distinguish between important and urgent priorities
  • Develop an action plan for setting priorities

Lesson 6: Analyzing (25 minutes)
Materials: Handouts 6-1 through 6-7, Time Mastery Profile
Objectives:

  • Prepare a time log
  • Analyze a time log
  • Develop an action plan to improve ability to analyze time

Lesson 7: Planning (30 minutes)
Materials: Handouts 7-1 through 7-5, flip-chart and markers, Time Mastery Profile
Objectives:

  • Develop weekly and daily planning systems
  • Identify ways to efficiently communicate and coordinate plans
  • Develop an action plan to improve ability to plan time

Lesson 8: Scheduling (30 minutes)
Materials: Handouts 8-1 through 8-3, Time Mastery Profile
Objectives:

  • Identify guidelines for scheduling time efficiently
  • Recognize the importance of maintaining flexibility in schedules
  • Learn ways to schedule quiet time
  • Develop an action plan to improve ability to schedule time

Lesson 9: Curbing Interruptions (40 minutes)
Materials: Handouts 9-1 through 9-3, flip chart and markers, Time Mastery Profile
Objectives:

  • Identify ways to handle drop-in visitors
  • Identify ways to handle telephone interruptions
  • Develop an action plan to control interruptions

Lesson 10: Improving Meetings (30 minutes)
Materials: Handouts 10-1 through 10-5, flip chart and markers, Time Mastery Profile
Objectives:

  • Learn guidelines for planning productive meetings
  • Recognize the importance of following an agenda
  • Identify ways to follow up meetings efficiently
  • Develop an action plan to improve ability to hold productive meetings

Lesson 11: Handling Written Communications (30 minutes)
Materials: Handout 11-1, flip chart and markers, Time Mastery Profile
Objectives:

  • Learn how to analyze written communications
  • Discover ways to sort and process written communications efficiently
  • Learn tips for reading and writing quickly and efficiently
  • Develop an action plan to handle written communications

Lesson 12: Delegation (35 minutes)
Materials: Handout 12-1 through 12-5, flip chart and markers, Time Mastery Profile
Objectives:

  • Identify common reasons for ineffective delegation
  • Discover three components of delegation
  • Learn guidelines for delegating effectively
  • Define different levels of delegated authority
  • Develop an action plan to improve ability to delegate

Lesson 13: Conquering Procrastination (30 minutes)
Materials: Handout 13-1 and 13-2, flip chart and markers, Time Mastery Profile
Objectives:

  • Identify common reasons for procrastination
  • Learn ways to avoid procrastinating
  • Develop an action plan to conquer the tendency to procrastinate

Lesson 14: Improving Team Time (30 minutes)
Materials: Handout 14-1 through 14-4, Time Mastery Profile
Objectives:

  • Learn how to make interactions with others more productive and efficient
  • Identify ways to demonstrate respect for others’ time
  • Develop an action plan to improve team time management

Lesson 15: Where Do We Go From Here (30 minutes)
Materials: Handout 15-1 through 15-4, Time Mastery Profile
Objectives:

  • Review basic tips on the 12 categories of time management
  • Review the action plans developed for the Time Mastery categories
    explored
  • Determine which time mastery habits and action plans to focus on first

Online Version

Time Mastery Profile® Online

Time Mastery Profile Online Version

This 32 page online report has everything you get in the paper version, and much more! Like the paper version, the Time Mastery Profile helps individuals evaluate and improve their effectiveness in 12 critical areas, leading to both increased productivity and better work/life balance. But this new online version also enhances the learning experience, making your training time more productive. Along with the convenience of online responding and the reliability of computer scoring, the Time Mastery Profile now includes a Skills Gap Analysis that provides respondents with a quick and easy way to pinpoint those time management skills most critical to their personal and professional success.

Sample/Research Reports

Time Mastery Product Brochure

Facilitation System Program Overviews

Online Version  Sample Reports